Enterprise System Catalog:
VENDOR AND PRODUCT:
Intuit, Quickbooks
SYSTEM PURPOSE:
Employee timekeeping
CATEGORIES/TYPES OF DATA:
Employee timecards
DEPT./PRIMARY CUSTODIAN:
Not applicable
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
On demand (automated)
ALTERNATIVE NAME:
Enterprise Content Management Software
SYSTEM PURPOSE:
Stores, archives, disposes of all our documents including grants, projects, financials and outreach materials.
CATEGORIES/TYPES OF DATA:
Grant and project reporting and contracting information, project designs, project outcomes, workshop and outreach information, financial information including vendor receipts and funder deposits. District expenditures and financial reports. Administrative information regarding insurance, District policies and procedures, annual budget and audit reports
DEPT./PRIMARY CUSTODIAN:
Not applicable
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
Intuit, Quickbooks
SYSTEM PURPOSE:
Accounting software to track grant invoicing and budgets, and vendor bills and payments. Personnel timekeeping and payroll.
CATEGORIES/TYPES OF DATA:
Grant and vendor contact information, grant contract information historical accounting records, payroll
DEPT./PRIMARY CUSTODIAN:
Not applicable
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
On demand (automated)
VENDOR AND PRODUCT:
Microsoft, Office365
SYSTEM PURPOSE:
For creating administrative documents.
CATEGORIES/TYPES OF DATA:
Agendas, minutes, spreadsheets, email correspondence, documents, contracts.
DEPT./PRIMARY CUSTODIAN:
Not applicable
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
ESRI, ArcGIS
SYSTEM PURPOSE:
Creation of maps
CATEGORIES/TYPES OF DATA:
Maps, resource layers, property boundaries
DEPT./PRIMARY CUSTODIAN:
Not applicable
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
