SB 272 Compliance

Enterprise System Catalog:

VENDOR AND PRODUCT:

Intuit, Quickbooks

SYSTEM PURPOSE:

Employee timekeeping

CATEGORIES/TYPES OF DATA:

Employee timecards

DEPT./PRIMARY CUSTODIAN:

Not applicable

FREQUENCY OF COLLECTION:

As needed

FREQUENCY OF UPDATE:

On demand (automated)

ALTERNATIVE NAME:

Enterprise Content Management Software

SYSTEM PURPOSE:

Stores, archives, disposes of all our documents including grants, projects, financials and outreach materials.

CATEGORIES/TYPES OF DATA:

Grant and project reporting and contracting information, project designs, project outcomes, workshop and outreach information, financial information including vendor receipts and funder deposits. District expenditures and financial reports. Administrative information regarding insurance, District policies and procedures, annual budget and audit reports

DEPT./PRIMARY CUSTODIAN:

Not applicable

FREQUENCY OF COLLECTION:

As needed

FREQUENCY OF UPDATE:

As needed

VENDOR AND PRODUCT:

Intuit, Quickbooks

SYSTEM PURPOSE:

Accounting software to track grant invoicing and budgets, and vendor bills and payments. Personnel timekeeping and payroll.

CATEGORIES/TYPES OF DATA:

Grant and vendor contact information, grant contract information historical accounting records, payroll

DEPT./PRIMARY CUSTODIAN:

Not applicable

FREQUENCY OF COLLECTION:

As needed

FREQUENCY OF UPDATE:

On demand (automated)

VENDOR AND PRODUCT:

Microsoft, Office365

SYSTEM PURPOSE:

For creating administrative documents.

CATEGORIES/TYPES OF DATA:

Agendas, minutes, spreadsheets, email correspondence, documents, contracts.

DEPT./PRIMARY CUSTODIAN:

Not applicable

FREQUENCY OF COLLECTION:

As needed

FREQUENCY OF UPDATE:

As needed

VENDOR AND PRODUCT:

ESRI, ArcGIS

SYSTEM PURPOSE:

Creation of maps

CATEGORIES/TYPES OF DATA:

Maps, resource layers, property boundaries

DEPT./PRIMARY CUSTODIAN:

Not applicable

FREQUENCY OF COLLECTION:

As needed

FREQUENCY OF UPDATE:

As needed